6 Big Logistical Destination Wedding Planning Questions

We’ve gone over several ways you can help yourself when planning your destination wedding. But this time, I want to get into some of the questions that, if not answered now, will really become a thorn in your side later on. Some of these may have been answered in previous posts, but they are such common questions that I’ve added them here again.

Let’s look at some of these questions and topics together and get them straightened out now:How much sooner do we send save-the-dates and invitations?

For a destination wedding, save-the-dates should be sent out 9 to 12 months before hand. What’s important is giving your guests plenty of time to prepare. The key is to consider all the procedures your guests will have to go through to make it to the wedding. Taking time off work, booking a hotel, finding transportation, plane tickets, etc. Invitations can go out 3 to 4 months prior.


How many of my guests will actually be able to make it?

This is a valid concern if Newport is a far-off location for many of your guests. Best answer: Don’t worry too much about it. If you’ve given them enough notice, that’s all you can do. Focus on doing everything you can for the guests who will be there.


How often should I stay in touch with my planner, and how?

However you can and whenever you need to! If you’re too far to visit in person, consider using something like Skype to keep in touch and show off fabrics and decorations. On the other hand, the same effect can be achieved with text messages or emails and image attachments. The amount of time you’ll spend talking with your planning will decrease in the middle of the planning process, but I encourage you to talk with them as often as needed.


Should we rent suits locally or bring them from home?

Definitely try to rent locally, but don’t wait until the day of! Take the time to see what’s available in the area–they won’t always have the same styles you’re looking for. When you find what you’re looking for, making reservations right away. When it comes time for the wedding, it will be easy to get everyone in and fitted.


How early should we arrive at the destination?

A few days to get settled should be perfect. This will prevent any delays from interfering with the planning process. Likewise, tell your guests to arrive early, too. If someone can’t make it because of a delayed flight, you’ll be kicking yourself later for such an easily preventable mistake.


Timing the ceremony to coincide with the sunset

The logistics don’t always match up with the reality of your wedding. If things don’t go perfectly, your ceremony may end up in the dark. And afterward, photos will have to be taken in the darkness. If you plan ahead for this possibility and are well aware of the risks, a sunset ceremony will make an unforgettable experience.

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